We comply with all laws and regulations related to maintaining the records of the Company (including printed documents and electronic data). The Quality Assurance Manual of the Company determines the procedures and work instructions of the Company relevant to the maintenance of files, which all departments of the Company must keep. The finance department is excluded from these reports in the Quality Manual since it is outside its scope. The audits and the monitoring of the accounting department’s operation is made based on the application of specific laws of the state on the operation of accounting departments of companies.
Contact the person responsible for the Management of the Quality System, the Managing Director or the Chief Executive Officer for more information on instructions for maintaining documents that apply to the department in which you belong.
If you are aware or have already received a report for judicial summons, judicial procedure or oncoming government investigation, immediately contact the Managing Director of the Company. In that event, you must preserve all files and records that could relate to the case of the judicial summons, judicial procedure or the investigation, regardless of the requirements of the Records Retention Program. You must not destroy or alter these records, since the inappropriate destruction could have serious consequences – including civil and / or criminal penalties – for the Company and for you personally.
If you have any questions related to whether a file or record is related to any investigation, judicial procedure or judicial summons, contact the Managing Director prior to rejecting said file.